Present: John Tuthill, Gretchen Abendschein Public: Pegi Kish, Carole Wallace, Charles Schroeder
Meeting began: 7:00PM
Minutes: 1. BOS meeting public and nonpublic September 15, 2008: Motion GA/JT to accept as edited, passed. Bill Manifest: Motion GA/JT to sign as submitted, passed. Payroll Manifest: Motion GA/JT to sign as submitted, passed. Reminders: CIP requests needed in October
Road Agent Report: 1. Paving and budget update: Paving completed; Possible cost overage due to surface width increase yet to be determined.
2. Grout Hill Bridge: State steel I-beams being painted, possible 10-10 installation; Concrete decking to be done in sections each requiring curing, possible 3-4 week time frame; Need DOT Bridge Inspector report for filing with Emergency Authorization Report on abutment repairs; Anticipate additional cost for guardrails; BOS communicating with DRA to plan for over expenditure of budget if necessary.
3. Loader: Letter of intent signed for Hazelton pending receipt of company contract; Slip axels included, broom pending 2009 budget planning.
4. Transfer Station: HD to clear used oil, propane tanks and to repair tire bin; Storage building to be 2009 CIP item; Attendant to call in routine pickups; Motion JT/GA to request NRRA and current vendor quotes for managing scrap metal, passed; Interdepartment billing (Library) not necessary; Attendent needs backhoe certification per DES, JT to research.
5. Fuel tank replacement: Pending state permitting; Lakes Region Environmental quoting $3,000 for double walled tank with hardware, Beardsley 2007 quote was $3,600; Considering indoor installation for greater security.
6. Lynn Hill and Walker Road logging: KS visited both; Lynn Hill complete, clean-up satisfactory, culvert replacement in schedule; Walker just beginning to cut.
7. Hilliard Road off road parking: Motion JT/GA to authorize with conditions (grade lower than road, contractor consult KS regarding drainage prior to start), passed.
8. Dental self insurance: Certificate signed.
9. Truck inspections and registration in progress.
Visitors: None
Action Items: 1. Building permits:
a. Schroeder residence, Clough Road: Waiver of Services submitted, signed; Application referred to Planning Board for CVI location.
b. Jorgenson/Reeve garage, Derry Hill Road: Motion JT/GA to approve, passed.
c. Hube modular home installation, Heino Road: JT to visit with KS for temporary access clarification, revisit 10-6-8.
2. Intents: Jurkoic Supplemental signed.
3. Hotchkiss response to Carpenter property question: Engage Town Counsel in reply.
4. Fairpont Communication: Town exempt status confirmation signed.
5. Pistol permits signed.
6. LGC-PLT housekeeping: Missed signatures on renewal provided.
7. Ambulance service: Golden Cross contract received, signed.
8. Public Assistance: Annual update of guidelines reviewed; Motion GA/JT to adopt 2008 update, passed.
9. State police criminal history record check service: No interest at this time.
10. UVLSRPC commissioner appointments: Current terms occupied by JT and Rich Bishop expired; Motion GA/JT to have JT continue to serve as commissioner to July 2009 and to serve as Leadership Forum rep to October 2009 and to notice opening for second commissioner appointment for BOS meeting consideration 10-20-8, passed.
11. Timber tax abatement signed.
12. HCPP contract distributed, revisit 10-6-8.
Discussion: 1. All Health Hazard Region drill to take place 10-30-8; Notify EMD Ken Grant for protocol.
2. Culvert grant application: Help needed for electronic filing of 2009 application; Check with Steve Gray for resources.
3. Legal update: Revisit with full Board 10-6-8.
