Present: Tom Esslinger, John Tuthill, Gretchen Abendschein Public: Jim Jennison, Pegi Kish, Carole Wallace, Frank Emig, Gerald LeFevre, Debby Hinman, Fred and Maureen Yates
Meeting began: 7:05PM
Minutes: 1. BOS meeting September 2, 2008 public and nonpublic sessions: Motion GA/TE to accept as edited, passed.
2. BOS/DOT meeting September 5, 2008 at Bowers Brook and Grout Hill bridges: No action taken; Meeting notes and Horizon Engineering previous assessments available on file. Bill Manifest: Motion GA/TE to sign as submitted, passed. Payroll Manifest: Motion TE/GA to sign as submitted, passed.
Road Agent Report: 1. Heino Road follow up: Owner agreed upon work done, will revisit as needed.
2. Loader update: Three proposals; Komatsu offering 5 year warranty, good price and references, 6 month no payment option, 6 year lease option, rental pending Town Meeting vote at $2,000 monthly; Motion TE/GA to approve the R. C. Hazelton offer for a 2009 WA250-6 wheel loader at $122,900, terms as stated in proposal letter, passed; JT thanked TE for extensive research of three proposals.
3. Paving schedule: Anticipate 9/17-9/19 beginning with Allen Road.
4. Fuel tank schedule: Need date confirmation (KS).
5. Bob Stocker finished for season.
6. Lynn Hill Road: Report of damaged culvert; Replacement on HWD schedule.
7. Grout Hill bridge update: Expect to obtain steel beams from State at reduced cost, Carroll Concrete to cover balance including reinforced concrete decking, work complete before winter.
Visitors: 1. Fred Yates: Requesting permission to remove dead trees from Crescent Lake perimeter this winter over ice, DH suggested communicating with Sue Paton and noted Shoreland Protection requirement that root base be left in ground; FY also requested permission to install culvert in ditch long Crescent Lake Road for travel over, BOS suggested consult with KS.
Action Items: 1. Building permits: None
2. Intents: Murphy signed as submitted.
3. HCPP contract requirements: JT communicated with Ken McWilliams as to contract coverage.
4. Road bonding: JT noted that 2006 road policies include bonding and bond waiving provisions, that Town has considerable history of legal and research information on file from which a process could be developed and that public input indicates C5 and C6 roads could both be subject; TE noted that surrounding towns bond, that concerns would be enforcement, avoiding cost hardship and user discrimination; Consensus that the work of drafting a process needs committee venue and recommend requesting ConCom to develop draft which could be reviewed by Road Advisory Committee and Planning Board.
5. Dan Bartlett Town Hall access review: DB confirmed TH plans conform to ADA standards, KS confirmed as built conforms to plan as understood.
6. Ambulance proposals: LeFevre still comfortable with 8/15 proposal, Golden Cross proposal to pick up Crescent Lake coverage puts annual cost $1,100 over budget; Motion TE/GA to approve the proposals from LeFevre and Golden Cross which would provide for split coverage with Golden Cross covering Crescent Lake, passed; LeFevre will communicate with Mutual Aid for date of implementation.
7. Pistol permit: Motion TE/GA to sign as recommended by Chief Smith, passed.
8. Timber Tax warrants signed.
Discussion: 1. CIP update: Department requests distributed; Request PB wait for October meeting to allow committees time to meet; Jim Jennison spoke to improvements needed at the Transfer Station including replacement of two deteriorating storage trailers with 16’x16’ skidded building and cover for oil depository; Layout changes will require further planning, pending same additional manpower would be helpful; Motion TE/GA to provide an additional 8 hours per week, to be determined by attendant, for the remainder of 2008, passed.
2. Frank Emig inquired as to right of way ownership, PK opined only two Acworth Roads (Nelson and Royce) are deeded to the Town, over the remainder adjacent property owners own to center of traveled way with Town having ROW over.
3. Public assistance: Motion TE/GA to move to nonpublic session at 8:45PM, passed; Returned to public session 9:15PM.
