Present: Tom Esslinger, John Tuthill, Gretchen Abendschein Public: Pegi Kish, Carole Wallace, Rob Vogel
Meeting began: 7:05PM
Minutes: 1. BOS meeting September 29, 2008: Motion GA/JT to accept as submitted, passed; TE abstaining. Bill Manifest: Motion GA/TE to sign as submitted, including Library appropriation, passed. Payroll Manifest: Motion TE/GA to sign as submitted, passed.
Road Agent Report: 1. Loader contract received: Motion TE/GA to authorize JT to sign in the Board’s behalf as soon as financing option is clarified, passed.
2. Paving follow up: Discussion of final figures for Cold Pond and Allen Road projects took place; Minor overall overage attributed to surface width increase made to accommodate roadside irregularities; Motion TE/GA to authorize payment as requested, passed; Springfield Paving available for repairs to Beryl Mountain and Crane Brook Roads at approximately $6,000 which is available in budget, consensus to proceed.
3. Grout Hill Bridge update: Beams to be set by Carroll Concrete 10/13, Need to request snow fence barrier as extra precaution pending deck application; Guardrail proposal reviewed, Motion TE/GA to approve subject to linear foot correction, JT authorized to sign, passed.
4. Transfer Station: Safety Clean expected to collect used oil; Attendant organizing propane tanks for collection.
5. Backhoe certification: Not applicable for equipment used at TS.
Visitors: None
Action Items:
1. Building permits
a. Hube Heino Road modular home installation: Driveway permits in order; permit signed.
b. Susee Heino Road shed on existing slab: Motion GA/TE to approve as submitted, passed.
c. Inquiry regarding storage container installation without a permit was discussed and considered an area of the Zoning Ordinance which needs clarification.
2. Intents: None
3. CIP: Discussion took place in which it was noted that reval planning was not included in 2007 CIP, that state statute mandates towns attain 100% value every five years, that Acworth values had decreased to 88.5% of market in 2007 from 100% in 2006 (last reval year), that current economic conditions may reverse the ratio’s downward trend, and that reval planning could wait for 2008 ratio result; Road Advisory Committee expected to meet to plan equipment and road projects; Solid Waste Advisory Committee expected to meet to plan Transfer Station improvements.
4. HCPP: McWilliams contract reviewed; Motion GA/TE to accept the contract and proceed with grant project, passed.
5. LeFevre contract: LeFevre suggestion to sign original contract and attach letter outlining area and cost changes (deleting Zone 5); Motion JT/GA to sign previously submitted contract with letter attached, passed; It was noted split coverage agreement effective October 1.
6. Acworth host date for Attorney General office seminar on Prudent Investor Rule (recent statutory changes affecting municipal trust funds) suggested to be November 12; Trustees of Trust Funds to oversee.
Discussion: 1. Hazard Mitigation grant assistance: Researching electronic filing assistance; General Board consensus that Crane Brook Road project remains valuable from actual risk reduction standpoint and as evidence of Town commitment to its own Hazard Mitigation Plan.
2. Legal update: Motion GA/TE to move to nonpublic session pursuant to RSA 91-A:3.II(e), passed, 8:40PM; Returned to public session 8:50PM.
